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Fiscal Analyst 4

Walla Walla Community College   Walla Walla , WA   Full-time     Accounting
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Posted on July 5, 2021

 

Walla Walla Community College is accepting applications to fill the full-time Fiscal Analyst 4 position at the Walla Walla Campus.
 
At Walla Walla Community College we inspire all students to discover their potential and achieve their goals by providing relevant, equitable, and innovative learning opportunities and services. We have identified three core themes that describe the fundamental aspects of the College’s mission by translating it into practice. The core themes are: Student Success, Strong Communities, and Resource Stewardship. As an organization, we value learning opportunities, a sense of community, diversity, health and humor, excellence, integrity, teamwork, innovation, personal and professional growth and sustainability.
 
General Responsibilities:
The Grant and Contracts Fiscal Analyst assists the Director of Director of Finance/Controller with financial reporting for 40 to 50 grants and contracts with an estimated annual value of over $10 million dollars and financial aid awards of over $18 million.  This position is responsible for working with Grants and Contracts managers and program directors to prepare budgets, provide directors updated budget / expenditure reports, maintain fiscal records for grants and contracts, assist with final grant close outs and provide information as request to management.  In additional to financial reporting, the position assists the institutional compliance of Federal and State rules and regulations.  This position is responsible the vast majority of cash flow management related to grant and contract and financial aid activities.  
 
Essential Functions

  • Maintain records, invoice grants and contracts and regularly provide managers of grants and contracts with updated budget / spending reports. 
  • Prepare accounts receivable monthly, annual and biennial closings, and grant accruals at year end; including year-end spend downs
  • Interpret Uniform Guidance, state rules, sponsor specific requirements and institutional policies and procedures to respond to sponsor inquiries, advise PIs, grant managers and other stakeholders. Collaborate with State Board, Governmental agencies, and other Colleges for research regarding rules and regulations related to various grants.
  • Assist the Financial Aid Office with annual reconciliations and with financial aid fund draw-downs as needed
  • Contract process management Perform initial review of contracts and agreements and assist College staff in the process from review to being fully executed.
  • Maintain records, provide information for required reports regarding contracts all WWCC contracts

For a more detailed position description, follow this link
Fiscal Analyst 4- Grants and Contracts

Competencies

  • Able to use independent judgement in the application of the travel rules as set forth in the State Administrative & Accounting Manual (SAAM)
  • Ability to function and communicate in a highly computerized environment, including the input of data and interpretation/analysis of screen displays and hard copy output.  
  • Demonstrated ability to analyze complex financial data and perform reconciliations with a high degree of accuracy under time constraints.
  • Track and manage multiple deadlines associated with various grants.
  • Proven analytical, verbal and written communication skills. 
  • Excellent customer service skills
  • Strong interpersonal skills, ability to work as a team member
  • Clearly and effectively communicate with individuals and groups within and outside of the organization
  • Work independently, professionally, and with minimal supervision.
  • Work with a diverse population, preferably in an educational setting
  • Able to use a computerized fiscal accounting system, including data input, review and editing.
  • Intermediate to advanced skills in Excel, Word, Microsoft Outlook and 10-Key

                                                                                                             
Qualifications

  • Bachelor's degree in Accounting, Finance or Business Administration. Professional experience may substitute for education at the discretion of the college
  • Three years full-time accounting experience in a high functioning accounting office
  • Experience monitoring expenditures and reconciling funds and accounts
  • Understanding of Generally Accepted Accounting Principles (GAAP)
  • Demonstrated proficiency with ERP systems and Microsoft Office (Excel, Word, Outlook, etc.)
  • Knowledge of/experience with grant and contract concepts and accounting desired
  • Knowledge of relevant Federal and State grant regulations or equivalent desired
  • Experience in the education or government-industry desired
  • Training and/or experience with ERP system implementations. PeopleSoft ERP system experience is a plus

Conditions/Terms of Employment

Typical work schedule is Monday –Friday 8:00 am-5:00 pm. The summer work schedule is normally adjusted to a 4/10 Monday through Thursday work week. The incumbent may occasionally be expected to adjust the work schedule to meet business needs. Occasional travel is required for this position.
 Work is performed almost exclusively indoors in an office environment. Exposure to hazards limited to those commonly found in office environments. Duties require the use of standard office furniture and equipment (e.g. desk, computer, printer, scanner, telephone, copy machine, etc.). Frequent contact with staff, students, and the public.
   
 This classified position is in a bargaining unit for which WPEA Higher Ed is the exclusive representative.  
 The college has an excellent benefit program including medical, dental, life and long-term disability insurance; paid sick leave and retirement plan.  The college is tobacco free.  All full-time employees will automatically have 3% of taxable income deferred into the State of Washington Deferred Compensation Program (DCP) unless declined at time of hire. WWCC requires all employees to participate in direct deposit for payment of salary.

Required Application Materials

This position will remain open until filled. For priority consideration, applications should be received by 11:59 p.m. on Thursday, July 15, 2021 Applicants must meet required qualifications and submit a complete application packet that includes the following:
 

  • Online application.
  • Cover letter describing your skills and experience and how they relate to the competencies and qualifications 
  • List names, addresses, and telephone numbers of three professional references
  • Unofficial Transcripts (if applicable). An official transcript will be required for education upon hire.

 
WWCC reserves the right to not fill this position, reject all applicants, reopen the position or make a direct appointment.  Applications received during this recruitment may be used to fill future vacancies at the College's discretion.
    
  If you have difficulty logging into your account, attaching documents, submitting your application, etc., please call NEOGOV customer service at 1-855-524-5627
 
Walla Walla Community College is committed to provide equal opportunity and nondiscrimination for all educational and employment applicants as well as for its students and employed staff, without regard to race, color, creed, national origin, sex, sexual orientation, including gender expression/identity, marital status, age (over 40), the presence of any sensory, mental, or physical disability, the use of trained guide dog or service animal by a person with a disability, or status as a Vietnam and/or disabled veteran, National Guard member or reservist in accordance with the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Federal Rehabilitation of 1973, the Americans with Disabilities Act of 1990, and any other applicable Federal and Washington State laws against discrimination. To qualify for veteran's preference, you must attach a copy of your DD214 or NGB 22. The Human Resources Office is accessible to persons with disabilities. If you need accommodation in the application/ employment process, please call (509) 527-4323 - TDD (509) 527-4412.