Essential Functions:

  • Serve as a liaison for the vice president to ensure the most effective coordination and communication between administrators, faculty, staff, and other agencies.
  • Assist the Vice President to foster a climate of open communication, collaboration, and innovation throughout the College.
  • Serve as first point of contact for the department, providing customer service and responding to inquiries.
  • Maintain current knowledge of policies, rules and regulations; assist in the development of departmental procedures and policies.
  • Compose, edit and proofread correspondence. Research and create various reports as requested.
  • Create spreadsheets and PowerPoint documents that convey complex and detailed financial information in a concise, professional and easily understand manner.
  • Manage calendars, schedule meetings, prepare agendas and related material, and take minutes for committees as needed and disseminate information.
  • Establish procedures and interpret and apply administrative policies to the work of the division; maintain and update as needed.
  • Interprets and applies internal Finance and Administrative Services policies and procedure consistent with goals, objectives and policies of the college.
  • Responsible for the processing and filing insurance renewals for all policies.
  • Receive, screen, and respond appropriately to telephone and email inquiries for the vice president. Review, prioritize, and distribute incoming mail and correspondence for the vice president.
  • Provide support to compile and publish the annual plan and operating budget for presentation to the Board of Trustees.
  • Provide administrative support to the department as directed.
  • Ensure office has adequate supplies and equipment.
  • Coordinate staff training and staff appreciation events. 
 
Non-Essential/Other Functions
  • Accountable for keeping personal development up-to-date; adding to skills and knowledge through courses that may be available through the Walla Walla Community College courses, other professional development, committees, etc.