Accounts Payable Specialist and Substitute Coordinator
Accounts Payable Specialist
Process all district accounts payable; oversee the operation of the purchasing system. Resolve vendor inquiries and assists budget department in maintaining open communication with schools and department ensuring prompt payment. Responsible for the proper processing and maintenance of support document files. Maintain accounts payable & purchasing information, files, and records including purchasing/credit card system reconciliation. Provide support to the business office and finance director. Position is 8 hours per day, 260 days/per year. This is a non-union represented assignment.
Substitute Coordinator/Fiscal Assistant
Arrange and coordinate substitutes for the school district needs-including certificated and classified employees. Work day hours to include after business hours availability to accommodate substitute arrangements. Provide new employee onboarding/orientation. Provide instructions/training for requesting substitutes to school employees. Maintain automated substitute computer system and records. Assist in providing accurate information for employee/staff leave. Coordinate and record classified employee medical benefits. Provide assistance with payroll, fiscal, and office duties including but not limited to entering payroll hours worked for classified staff. Provide clerical assistance to the Facilities and Technology departments to include such functions as:
- Purchase orders and requisitions
- Accounts receivables
- Banking activities
- Maintaining office machines
- Interact with district staff, community, and business partners on a continual basis with a positive and collaborative attitude.