OKBIOSTART Admin/Finance Coordinator

UNIVERSITY OF OKLAHOMA   Norman, OK   Full-time     Finance
Posted on March 25, 2024
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OKBIOSTART Admin/Finance Coordinator


This role provides professional administrative support as well as financial and grant management for the Tom Love Innovation Hub with a special focus on supporting the Oklahoma Biotech Startup Programs in Oklahoma City. This position requires knowledge and training in the applications of generally accepted accounting principles. A strong business background, organization, flexibility, multi-tasking, and professionalism will be the qualities desirable for this important role.


Primary Roles & Responsibilities:

  • Supports financial and management activities, including accounting, financial analysis, and payroll, by coordinating with Shared Business Services.
  • Preparing and sending monthly financial reports to departmental administration to include financial commitments and projections for grant and contract projects.
  • Actively monitors department finances and creates reports to balance financial statement transactions to source documents such as accounts payable transactions, deposits, and inter-university transactions.
  • Prepares cost and budget transfers for departmental accounts such as purchases, travel, policies and procedures, billing, invoices, reimbursements, and other departmental support.
  • Uses analytical skills to regularly review transactions and account balances for inconsistencies or potential issues. Research inconsistencies and conducts follow-up investigations or consults with appropriate personnel.
  • Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
  • Oversees records maintenance (inventory, personnel, office files, etc.).
  • Manages approval process for payroll, leave accounting/reporting, and other financial matters.
  • Coordinates with contractors, vendors, subcontractors, and grantees.
  • Provides administrative support for I-Hub facilities including room reservations.
  • Performs various duties as needed to successfully fulfill the function of the position


Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field.


Equivalency Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree.



  • Ability to solve accounting and related problems
  • Ability to work both independently and on a team
  • Excellent organizational, problem-solving, and communication skills
  • Knowledge of standard bookkeeping and accounting procedure
  • Proficient in Microsoft Office Suite (Outlook, Excel, and Word)
  • Excellent interpersonal skills
  • Ability to complete tasks in an efficient and timely manner
  • Must be detail oriented for accuracy of data and information
  • Highly organized and able to handle multiple projects and deadlines, and self-motivated
  • Able to communicate well and build rapport quickly with students, faculty, and staff
  • Advanced computer skills with wide knowledge of business software.
  • Participates in special projects or assignments requiring initiative, independent action and specialized knowledge or expertise.
  • Performs various duties as needed to successfully fulfill the function of the position.
  • Demonstrate curiosity, creativity, drive for excellence and attention to detail
  • Possess confidence, patience and flexibility in a rapidly evolving environment
  • Highly receptive to feedback and coaching
  • Ability to multi-task and prioritize multiple projects, often with shifting priorities and requiring collaboration across many departments
  • Ability to work independently with modest supervision


Advertised Physical Requirements:

  • Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion.
  • Standard office environment.


Departmental Preferences:

  • 36 months of office management, financial management, or related experience
  • Administrative and financial experience in a nonprofit, educational or entrepreneurial organization highly desired.
  • PeopleSoft experience


Applicants must submit an ONLINE application at http://jobs.ou.edu for Job Requisition # 233135. Computers and personal assistance are available at the Office of Human Resources, 905 Asp, Room 205, Norman, OK 73069. Include job requisition number on all correspondence. Deadlines subject to change with or without notice. For further information on this or other University of Oklahoma job opportunities, please call (405) 325-1826 or access our website at www.hr.ou.edu.


Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.


Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.


Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.