Administrative Support Associate #001983
The University of North Carolina at Charlotte is seeking applications for an Administrative Support Associate for the Physics and Optical Science department. This is a full-time, permanent staff position.
Purpose of the Position: Provide customer service and support to students, faculty, and staff. General office duties are also performed as needed.
Salary: $32,559 - $36,177
Minimum Qualifications: Graduation from high school, or completion of its equivalency, and two years of office/clerical work experience; or an equivalent combination of training/experience.
Essential Job Duties: Departmental contact for faculty/staff/student purchases made via department purchasing card and purchase order – including PO receiving, change requests, returns, electronic check requests, and obtaining invoices and receipts. Function as the departmental travel specialist – assisting faculty, staff, and students with the coordination of travel and associated pre and post-travel paperwork. Initiates invoicing for internal recharge unit, follows up with internal and external clients when timely payments are not received. Monitor department purchasing card transactions and complete monthly reconciliation. Obtain vendor information, encumbrance reports, paid order/expense reports. Obtain invoices and relevant information to resolve purchasing issues/discrepancies. Submit student hiring forms. Adhere to university policies and procedures as related to vendors, travel, purchasing, reimbursements.
Preferred Qualifications: Intermediate experience with Microsoft Office, particularly with creating and using Microsoft Excel spreadsheets. Experience working with faculty and students in a college/university setting. Ability to work independently and as a team. Strong interpersonal skills and evidence of an ability to work with a diverse clientele. Ability to learn/use campus-specific systems such as Banner, 49er Mart, Bank of America Works, Google Mail. Good time management skills – the ability to coordinate day to day workload and prioritize on-going projects and tasks. Troubleshooting and solving complex problems. Attention to detail with accuracy. Ability to adapt to change.
Salary and benefits are competitive; interested individuals should apply online at https://jobs.charlotte.edu. Search for SHRA job #001983. Applicants are subject to background checks.
The University of North Carolina at Charlotte is an Affirmative Action/Equal Opportunity employer and an ADVANCE Institution that strives to create an academic climate in which the dignity of all individuals is respected and maintained. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, gender identity or sexual orientation.