Capital Projects Specialist

Richland School District   Richland, WA   Full-time     Project Management
Posted on March 7, 2023
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Notice of Vacant Position: Capital Projects Specialist (1.0 FTE)

The Capital Projects Specialist assists the Director of Capital Projects in the operation of the District’s Capital Projects program for planning, design, construction, and closeout of new facilities. This position may also provide coordination of Facilities special projects renovations and construction. This position also coordinates a variety of capital projects functions including architects, construction, project documents, district contracted special projects support organizations, and closeout of projects. Collects, maintains and distributes permanent records of projects and coordinates capital projects with OSPI requirements.

Major Functions and Responsibilities:

• Ability to develop detailed plans and assignments to facilitate workflow within an overall school design and construction environment with multiple stakeholders and district contractors.

• Assist in tracking design and construction progress, timelines and required actions by the district

. • Assist in coordinating with district personnel plans for pre-occupancy of new facilities timelines and functions.

• Plan and administer effective procedures for purchase and payment of materials, advertising bids, RFP/RFQ’s, and contracted work through payment.

• Meet with district staff, attend, and direct meetings on a variety of facility projects that require staff participation or staff impacts.

• Interact and coordinate permits and process with municipal and county authorities, including pre-construction meetings and pre-permitting meetings.

• Provide direction to contractors, coordinate their access to facilities, safety plans, and insurance requirements for construction, construction meetings and impacts to district maintenance work.

• Facilitate needed actions with district core planning and user groups including principals and other district departments.

• Coordinate and document a variety of construction activity and ordering materials, payment invoices, apprentice reporting and authorization for payment documents for district approval.

• Attends professional and community meetings and training opportunities, maybe held in the evenings and on weekends.

• Perform other duties as assigned by the Director. Qualifications:

• High school diploma required.

• Valid driver’s license and evidence of insurability.

• Demonstrated ability to communicate effectively in written and oral form.

• Must speak and write in English.

• Demonstrated ability to effectively plan, schedule, and use resources.

• Excellent organizational and time-management skills.

• Computer adept; experience with MS Office (Word, Excel, Outlook, and Project) and Adobe Pro.

• Effectively work and interact successfully with key stakeholders, including instructional and administrative staff.

• Ability to work under pressure, handle high volume of tasks, deadlines, and frequent disruptions to daily work.

• Must work with designated bounds of authority and confidentiality. Capital Projects Specialist Job Description (ASG) March 2023

• Ability to stand and walk for prolonged periods. Significant physical abilities include lifting (up to 50 pounds), carrying, pushing, pulling, reaching, visual acuity and depth perception, color vision, and adequate field of vision.

Desired Qualifications:

• Experience in capital projects operation or school construction within a school district environment, familiarity with the OSPI SCAP D-form process.

• In-depth experience in all construction methodologies and procedures.

• Familiarity with design and project management software (AutoCAD, Bluebeam, Procore)

• Professional experience may be substituted if determined equivalent to formal training.

• Experience in labor management relations and experience in conflict resolutions.

The Richland School District complies with all federal and state laws and regulations and does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, or ancestry, the presence of any sensory, mental or physical disability or use of a trained guide dog or service animal by a person with a disability, age, familial or marital status, honorably discharged veteran or military status. 

These positions are open until filled.