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Court Supervisor (OJD Supervisor 2)

Oregon Judicial Department   The Dalles, OR   Full-time     Management
Posted on September 13, 2021
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NOTE: The policy of the Oregon Judicial Department requires all new employees, rehired employees and new temporary employees to initiate COVID-19 vaccination prior to hire and complete their COVID-19 vaccination series no later than 30 days post-hire, unless the employee receives a medical or religious exception/accommodation. New employees must submit vaccination documentation or be approved for an exception /accommodation prior to commencing employment. For more information email OJD.hrsd@ojd.state.or.us.

Application Tips & Requirements

  • Workday times out after approximately 15 minutes of inactivity.

  • REQUIRED: A cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.

  • Prepare your cover letter before starting your Workday application.

  • REQUIRED: a completed Job History (internal, state of Oregon candidates) or Work Experience (external candidates), either through your completion of the job history portion of your Workday profile, OR by attaching an updated resume.

  • Your Job History (internal candidates) or Work Experience and cover letter must demonstrate how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.

  • You must follow all Instructions to be considered for this position.

  • Failure to provide a completed Job History (internal, state of Oregon candidates) or Work Experience (external candidates) and cover letter will result in your removal from consideration.

 

Our department has an opening for someone who enjoys supervising employees; the type of supervisor who employees can go to for advice, and direction, and feel confident they are working with someone that values their contribution and wants them to succeed. This position is based in The Dalles and is unique in that it is responsible for employees in four counties: Gilliam, Sherman, Wasco, and Wheeler, and will serve as the backup supervisor for Hood River county. The scope of this position is important and will provide you with the experience needed to promote, as the previous person in this role did. 

Take a moment and read the specifics of what the day to day duties are and the scope of the role. Then, if you feel you can provide what this role needs, send in an application that shows what you have done to prepare yourself to be our next Court Supervisor.  And although this position is working for the courts, you do not have to have prior experience working in the courts. You must, however, have a strong supervisory background, managing and coaching a team of employees. Since travel is required between the four circuit courts, it is also helpful to have a familiarity of the counties of Hood River, Gilliam, Sherman, Wasco and Wheeler, as you represent the court’s interests in these communities. Learn more about Oregon’s 7th Judicial District here.

Unlike some businesses, when you send in your application, a human will read it. This is why it is critical that your cover letter includes where in your work history you obtained the experience to meet the Requested Skills and Attributes (RSAs) we have outlined below.  If a cover letter is not attached, and the RSAs are not addressed, your application will not be considered. We would like to have our next Court Supervisor in place by early November, so we have reserved October 13th for interviews. Please hold this date on your calendar.

 

As a Court Supervisor:

You will be part of the court’s management team, along with another supervisor, the trial court administrator, and the presiding judge of the district.  You will supervise 13 staff among the four courts and are the backup supervisor for 8 staff in Hood River. You will ensure the integrity of court processes through compliance with laws, rules, and policies, and facilitate coordination of the court’s functions to help move people’s cases through the court system within statutory timelines.  Supervising and training will be an important part of your day: you will assign, monitor, review, and evaluate the work of subordinate employees.

You will prepare and conduct performance reviews and are responsible for disciplinary action. You will provide backup for and coordinate the work of team leads, orientation plans for new employees, and ongoing training for all staff. You may take part in all phases of a new staff search, from creating or revising position descriptions to application screening and hiring.

You will have responsibility to explain changes in policy, procedure, and law to your assigned staff. You will also communicate with the public, attorneys, state agencies and businesses to resolve potentially complex procedural issues, scheduling changes, and to convey important case status information.  You will report to the management team about needed changes to business processes, and research opportunities for improvement.

Lastly, you will attend management team meetings, may be asked to participate on various committees, or represent the court to other governmental agencies and interested parties, as well as be knowledgeable about all court functions and case types. Knowledge of the court system and its different case types is helpful but not required to be considered for this role.

Most importantly, you will be working for Oregon’s court system, which provides justice services to your community and helping to ensure people’s cases are heard in a timely and impartial manner. 

Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission

 

Instructions for Cover Letter, Work History or Resume

This recruitment requires a cover letter and complete work history that addresses the Requested Skills and Attributes. To be considered for this position, you must follow these instructions:

  • Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application.

  • Attach your updated resume in the Resume / CV / Cover Letter section of the application.

  • OR

  • Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.  

  • Address the cover letter “To the Hiring Manager.”

  • In the body of your cover letter, please include responses to all four (4) of the Requested Skills and Attributes (see below).

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

 

Minimum Qualifications

(These must be evident in your resume or work history for full consideration.)

The qualified applicant must have a high school diploma or GED, or equivalent life or work experience.

AND

Four (4) years of progressively responsible staff support experience in OJD at the equivalent of a Judicial Services Specialist 3 or above.

OR

Three (3) years of lead work experience at the equivalent of Judicial Services Specialist 3 or above, preferably gained in OJD.

OR

Three (3) years of recent experience supervising (directly or through lead workers) staff performing a wide variety of clerical or administrative support duties.  The supervisory experience must include most or all of the following:

  • developing work procedures,

  • hiring or recommending hiring,

  • training,

  • assigning and reviewing work,

  • evaluating performance,

  • responding to staff concerns, and

  • handling disciplinary actions.

Note:  A bachelor's degree in court administration, management, business or public administration, or a closely related field may be substituted for the required experience.

 

Special Qualifications
(These must be verifiable in your application.)
None.

 

Requested Skills and Attributes
(These must be verifiable in your application and addressed in your cover letter for full consideration.)

  • Experience supervising staff, with demonstrated success in training, motivating, assigning and evaluating work, disciplining, and coaching.

  • Experience managing operations, projects or teams in remote locations.

  • Technical experience with proficiency using software programs, databases, and electronic file management.

  • Communication experience to include direct service to the public/customers, explaining rules/policies/procedures/decisions or organizational practices.

 

Working Conditions

  • This is a full-time position and the work schedule currently is 8:00 a.m. to 5:00 p.m., Monday through Friday. It is not eligible for overtime compensation for hours worked in excess of 40 per work week.

  • Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.

  • Frequent phone and in-person contact with people from diverse socio-economic, educational, or cultural backgrounds.

  • Frequent travel is required to Gilliam, Sherman, Wheeler and Hood River Counties.

  • Occasional travel in inclement weather.

  • Occasional heavy lifting of case files and bound volumes when working at warehouses.

  • Occasional reaching, bending, and stretching to pull files and volumes off shelves.

  • Occasional travel to other locations for pick-up and delivery of files and documents.

  • Potentially dusty environment handling old files and other hard copy documents.

  • Early morning, noon and evening meetings may be required because of heavy work volume and meeting schedules.

  • Occasional long periods of sitting at a computer or standing at a public service counter. 

  • Occasional travel is required to attend statewide meetings and coordinate court activities.

  • Must be available by phone outside of business hours for emergencies or unexpected interruptions to court services or schedules.

  • Must have and maintain a valid driver license and an acceptable driving record or have an acceptable alternative means of transportation.

 

ADDITIONAL INFORMATION
Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Conduct Expectations
Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, the Oregon Judicial Department complies with Oregon’s pay equity law. We determine salary from applicable professional experience and education. For more information on pay equity, click here.
Employee Benefits
Click here to access information specific to Oregon Judicial Department employee benefits.
Questions and Support

  • If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

  • Workday related information and resources are available at https://www.oregon.gov/jobs/Pages/index.aspx.

  • For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.


THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.