SUPERVISING COURTROOM CLERK
SUPERVISING COURTROOM CLERK
Merced Superior Court
BiWeekly Salary: $2,286.40
Filing Deadline: 6/3/2020 by 4:30pm
Official application and detailed job flyer can be obtained from:
Merced Superior Court
Administration Office
627 W. 21st St. Merced, CA 95340
Or from our website www.mercedcourt.org EOE
DEFINITION:
Under general direction, supervises, assigns, reviews, evaluates and participates in the work of the Courtroom
Clerk classification series; performs a wide variety of office and administrative support assignments; and does
related work as required. Develops and implements Court office support procedures; and provides assistance
on difficult, technical and specialized matters. Provides backup support for the Court Calendar Manager
including judicial and courtroom calendaring.
DISTINGUISHING CHARACTERISTICS:
This class is distinguished from the class Senior Courtroom Clerk by having full supervisory authority over the
staff in the Courtroom Clerk classification series.
ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not
exclude them from the classification if the work is similar, related or a logical assignment for this classification.
Other duties may be required and assigned.
1. Plans, assigns, supervises, coordinates, reviews, and evaluates the work of the division staff; ensures
adequate coverage for all courtroom activities and functions
2. Trains staff in legal terminology and procedures, courtroom duties, minute order preparation and
calendar duties; reviews work in progress and upon completion to ensure completeness and accuracy
3. Participates in the interviewing and selection of staff; evaluates employees work performance and
completes employee performance appraisals, conducts counseling on work issues, recommends and
administers discipline to staff as required
4. Assists with analyzing court procedures, formulates administrative procedures, forms and processes,
develop efficient workflow methods, and implements manual/automated systems; develops and
communicates procedures and work standards for court support staff and ensures that work is
performed in a consistent manner
5. Provides support to the Court Calendar Manager including assistance with the direct calendar court
assignments and assists in managing daily courtroom operations; coordinates with the Judicial Council
to obtain approval to use an assigned judge as directed
6. Answers complex and difficult legal or procedural questions that impact work; monitors changes in laws,
policies; recommends procedural improvements and implements improvement after approval
7. Prepares a variety of documents related to court operations including court minutes, court calendars,
notices of hearings, court appearances or petitions; coordinates the flow of documents necessary for
court assignments; monitors and processes electronic workflows
8. Prepares and maintains statistical and narrative reports related to activity and work of the unit using
software programs and the case management system
9. Assists attorneys, judicial officers, court staff, public agencies, and the public in person, by phone, or
through correspondence regarding the most complex and/or technical questions related to court
procedure, disposition of cases, and the court calendar
10. Provides input into the development of budget, goal setting and other administrative issues for the
division; complies and processes confidential materials including labor and employee bargaining
information
11. Orders supplies; may be required to perform any or all staff duties when need arises
12. Attends training as offered and/or directed; follows verbal and written directions; maintains
professional appearance and demeanor
13. Demonstrates professional and cooperative behavior with justice partners, co-workers, judicial officers
and management at all times; interacts tactfully and courteously with the public and legal
representatives in providing information about court functions and proceedings
14. Other duties as assigned
Supervisory Duties:
Supervises support staff within the Division
MINIMUM QUALIFICATIONS
Necessary Employment Standards
Knowledge of:
The principles and practices of effective supervision, the legal system and courtroom procedures and
operations
Effective communication skills - verbal and written - in person, over the telephone and in writing with
public, attorneys, co-workers, supervisors, managers, and judicial officers. Knowledge of correct
English usage, vocabulary, spelling and punctuation as well as use of legible handwriting
Word processing, spreadsheet and database software applications
General office practices and equipment
Filing and record keeping methods
Customer service, receptionist and telephone techniques
Establishment and maintenance of filing and record-keeping systems
Correct English usage, spelling, grammar, and punctuation
Basic accounting principles and practices
Skill/Ability to:
Train, supervise and evaluate the performance of staff
Administer discipline when needed
Support court management decisions
Perform difficult detailed court clerical work which involves a high degree of independent judgment
and includes analyzing data, interpreting directions, procedures and regulations and developing
appropriate responses
Read and understand statutes and instructions related to court proceedings. Follow verbal and written
directions and use correct legal terminology
Operate a computer with Excel and Word knowledge
Assign work and monitor office workflow
Prepare clear, concise records and reports that are legible with attention to detail. Prepare and/or
process various legal documents including court orders and warrants
Perform basic financial and statistical record keeping with correct basic arithmetic processes and simple
accounting procedures
Possess excellent organizational skills with ability to prioritize work. Possess excellent telephone skills
Prepare and maintain of court calendars
Operate and routine maintenance of office equipment including but not limited to: court pc, printer,
photocopier, calculator, typewriter, multi-function telephone, scanner, 10-key, microfiche, power files,
file stamp
Maintain confidential information in accordance with legal standards and/or other regulations
Be dependable, punctual and have good attendance
Establish and maintain effective working relationships with the public, co-workers, supervisors, judicial
officers, independent contractors and other management. Work effectively with and assist individuals
of various ages and diverse cultural backgrounds. Deal tactfully and courteously with the public and
legal representatives in providing information about court functions and proceedings
Work well under pressure, meeting multiple and sometimes conflicting deadlines
Possess a valid California Driver’s License or self-arranged transportation between courts, storage
facility, etc., if required; driver must have acceptable driving record
Successfully complete fingerprinting and Criminal Record Background Check
EDUCATION AND EXPERIENCE REQUIRED
Education:
Educational level equivalent to a high school diploma or GED
Experience:
Five (5) years experience as a Courtroom Clerk II/III/Senior, any combination thereof, at the Merced
Court
OR
Six (6) years experience as a Courtroom Clerk at another court which is equivalent to Merced’s
Courtroom Clerk II/III/Senior classifications
License, Certification and/or Special Requirements:
A valid class C California driver’s license may be required. The requirement will be reviewed on a position
basis in accordance with ADA regulations.
ESSENTIAL PHYSICAL AND MENTAL DEMANDS
Performance Aptitudes
Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data; includes
exercising discretion in determining data classification, and in referencing such analysis to established standards
for the purpose of recognizing actual or probable interactive effects and relationships.
Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in
coordinating activities of a project, program, or designated area of responsibility.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver, and/or
control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data,
and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the
ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to
interpret graphs.
Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive,
and leadership, and to exercise independent judgment to apply facts and principles for developing approaches
and techniques to resolve problems.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness, and creativity in situations
involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that
which is clearly measurable or verifiable.
Physical Ability:
Strength, dexterity, coordination, and vision to use a keyboard, computer monitor, and other office
equipment on a daily basis and for extended periods of time
Fine finger manipulations, dexterity, and coordination to handle files and single pieces of paper
Forceful and repetitive gripping, grasping, and pinching
Occasional lifting and carrying of objects weighing up to 20 lbs.
Frequent reaching for items on shelves, above, at, and below desk/shoulder level
Exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or negligible
amount of force constantly to move, torque, twist, push, and pull objects
Frequently sit for extended periods; frequently stand for extended periods; and frequently walk, move,
bend, stoop, lift, and stretch
Able to move to different locations such as, but not limited to: courtrooms, clerk’s office, various
departments, other court facilities, and desk assignments based on the operational needs of the Court
Able to traverse inside and outside over uneven ground and pavement
Perform repetitive writing, typing, copying
Employees are regularly required to verbally communicate both in person and by telephone
Corrected hearing and vision to normal range
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors,
sounds, and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental
conditions.
The Superior Court of California, Merced County is an Equal Opportunity Employer. In compliance with the
Americans with Disabilities Act, the Superior Court of California, Merced County will provide reasonable
accommodations to qualified individuals with disabilities and encourages both prospective and current employees
to discuss potential accommodations with the employer.
APPLICATION AND SELECTION PROCESS
Applications may be obtained from and submitted to:
Merced Superior Court
Administration Office
627 W. 21st Street
Merced, CA 95340
(209) 725-4103
Or visit our website at www.mercedcourt.org
All applications for employment must be made on an official application form and must be filed with
Human Resources on or prior to the closing date and time for receipt of applications. Postmarked and
faxed applications will not be accepted. A resume may be included with the application as
supplemental information, but will not be accepted in lieu of an official application. All information on
the application must be completed – “see resume or see attached” is not acceptable. Applications
must be legible, signed and complete (including copies of licenses, certificates, transcripts,
Supplemental Questionnaire, etc. if required). All information is subject to investigation and
verification.
The selection process is subject to change. Applications will be accepted on a continuous basis until a
sufficient number are received at which time the recruitment will be closed or the filing deadline has
occurred. In order to insure proper evaluation of employment qualifications, it is suggested that
applicants read the directions carefully and fill out the application COMPLETELY. Those applicants
meeting the minimum qualifications and possessing the most relevant experience as shown on the
application may be invited for an interview. The screening of applications will be done by Human
Resources who will determine the most qualified to be referred for interviews.
If you require accommodations in the application or interview process, contact Human Resources at
the number listed above before the deadline posted on the job announcement.
Merced Superior Court is an Equal Opportunity Employer.