Fiscal Specialist

Fiscal Specialist

The George Mason University School of Business, invites applications for the position of Fiscal Specialist. The primary responsibility of this position is to provide full range of procurement support as part of the procurement team in the School of Business. The incumbent also provides administrative support, TouchNet support, and special project support. This is a full-time classified staff position with full benefits.

George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment. Mason is the most diverse public university in Virginia and 12th nationally, based on the U.S. News & World Report 2022 Best Colleges list. Washington, D.C. is ranked the 30th most racially and ethnically diverse city nationally amongst cities with a population of at least 300,000 people according to the U.S. News & World Report 2018 Diversity Ranking.

The Fiscal Specialist has responsibilities in the following areas:

Procurement Support:

• Support the administration of the financial control system, which requires the integration and utilization of data using appropriate systems such as eVA, Sodexo, or generation of hard copy documentation for goods and services required and as assigned;
• Process travel authorizations and requests through the Mason Finance Gateway;
• Screen incoming requests in eVA, Mason Finance Gateway, or hard copy documents and enters requests in the document log;
• Generates vouchers for payment of authorized expenditures from the University Foundation;
• Process credit card purchases when authorized;
• Serve as customer service representative in the dean’s office for all procurement and related inquiries from school personnel; and
• Serve as initial point of contact in the dean’s office for eVA, Purchasing, Travel Offices and school personnel.

General Office Administration for the Procurement Team:

• Work in conjunction with the Procurement team to support the reporting and general office administration functions for the team as needed;
• Prepare travel and procurement documents for the Budget team;
• Copy, log, and file all procurement documents; and
• Create and maintain procurement related files (both electronic and hard copy), including maintaining required hard copy vendor files (both electronic and hard) in an accurate manner and maintaining all credit card documentation in a timely and accurate manner.

E-commerce Site TouchNet:

• TouchNet store Manager, create and update TouchNet event registrations for all departments within the School of Business;
• Coordinate with central to create detail codes; and
• Coordinate with the School of Business Marketing and Communications area regarding branding on all sites. Problem solve any issues with TouchNet.

Special Projects:

Design, develop, and execute projects in accordance with specified time frames and deliver results as established by the Director of Fiscal Management.

Required Qualifications:

• High School Diploma or equivalent;
• Ability to quickly gain proficiency in web-based database platforms and applications;
• Ability to work effectively as a key member of an administrative support team in a dynamic environment;
• Ability to handle matters with discretion and maintain absolute confidentiality in a highly visible office;
• Ability to work independently and to complete multiple tasks within tight deadlines;
• Demonstrated interpersonal and organizational skills;
• Excellent verbal and written communication skills;
• Skill in the use of computers with intermediate to advanced working knowledge of word processing and excel applications in Microsoft Office; and
• Experience in conducting accurate and timely analysis and effectively presenting oral and written reports to supervisors and management to resolve problems and make recommendations for improvements.

Preferred Qualifications:

• Bachelor’s degree in a Business or related field, or equivalent combination of education and experience;
• Working knowledge of operational, fiscal administration processes to execute assigned functions and tasks to assist in the management of budgetary and resolve most problems that arise;
• Knowledge of George Mason University and School of Business local area network applications and operations; and
• Experience in providing administrative support in an academic environment.

Special Instructions to Applicants

For full consideration, applicants must apply for position number 03167Z at https://jobs.gmu.edu by April 5, 2023; complete and submit the online application; and upload a cover letter, resume, and list of professional references to include email addresses. We will contact you directly if we require additional materials. Review of applications will begin on April 6, 2023 and continue until the position is filled.

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.