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General Clerk - Utilities/ Purchasing position

City of Benton City   Benton City, WA   Full-time     Other
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Posted on July 12, 2021

Benton City Wa. Is accepting applications for a

General Clerk - Utilities/

Purchasing position

Equal Opportunity Employer

BASIC PURPOSE:
Under supervision of City Clerk-Treasurer and Mayor, assists with a fund accounting system in conformance with applicable Washington State Laws and regulations, which provide accounting and financial services for the City, including accounting, billing, revenue collection, and disbursements for all City funds accounts.
NATURE OF WORK:
This work requires a considerable amount of time dealing with the public and other city departments, including continued human relation skills, and accurate work. Work requires the operation of office equipment such as computers, printers, calculators, copiers and other assigned equipment where both speed and accuracy are necessary to contribute to proper and efficient service to the public. Work is normally performed in an office setting.

SUPERVISION:
Supervision is minimal and work is performed with a significant amount of independence after the initial introduction to all duties of the position, usually accomplished within six months after employment. General supervision is provided by the City ClerkTreasurer.
DUTIES:
GENERAL: Answer, direct and assist telephone calls, assist customers with zoning and flood zone information. Receipt incoming business tax and gambling tax, and balance out cash drawer. Distribute mail, file documents, operate postage machine and call to insert additional postage, copy and fax various documents, type correspondence, memorandums and create merge documents for all mass mailings & mass envelopes. Issue street cut, fireworks and circus permits, verify senior and/or disabled status for discounts, contact garbage for discount customers, record bank deposits, NSF check collections,
monitor accounts for possible lien filings, file liens and lien releases with Auditor, assist title companies with final billings for closings. Assist City Clerk and other Administrative staff on any additional tasks as assigned.
PURCHASING: Under direction of City Clerk, works with all City Departments on ordering and maintaining City supplies, etc. Maintains City key index and supply.
WATER/SEWER: Prepare water/sewer applications & fees for new installations, input & print meter reads for billings, calculate split billings, calculate mobile home billings monthly, print late fee billings, input payments, assign account numbers to new accounts, calculate and invoice bulk water users, update meter reading handheld, generate all billing reports, send consumption & well-read report to City Engineer and prepare shut off lists. Prepare step by step instructions for all phases of billing and late fee billing, cash receipts and new accounts.
CRITERIA:
Knowledge:
Knowledge of accounting and bookkeeping as required by the position.
Knowledge of computers and printers.
Knowledge of software i.e., MSWord, BIAS and Excel
Knowledge of the English usage, spelling, grammar, and punctuation as required by the position.
Knowledge of office policies and procedures.
Knowledge of office equipment including typewriters, calculator, copiers, fax machines and postage machines.
Ability:
Ability to assist the public in a courteous manner
Ability to type at least 50 wpm
Ability to read, understand, and apply rules and regulations.
Ability to carry out oral and written instructions
Ability to establish and maintain effective working relations with employees and supervisors
Ability to operate office equipment including computers, copiers, fax machines, etc.
Ability to assist maintenance department in verifying account status.
EXPERIENCE, EDUCATION AND TRAINING:
At least two (2) years of either accounting or financial experience and clerical work experience. Computer knowledge is mandatory for this position. Experience or education to the level of knowledge and ability is required.